Welcome to IAG Assam  
   
On 3rd August 2013, Barpeta District IAG has been formed with the initiative of CASA under the leadership of Mr. L. Meru, Sr. Coordinator NEI, CASA. A sizable number of local NGOs participated in the meeting. Mr. A. Malik has been appointed as Chairperson and Mr. Habibollah Khan has been appointed Secretary. The Executive Committee members have also been selected. The Executive Committee will meet on 24th August to work out modalities for its functions.

 
  CHARTER

CHARTER

The Charter of an Inter-Agency Group (IAG) is a document that outlines the principles, structures and decision making procedures that guide the organization and functioning of the IAG. This Charter provides the framework of cooperation among Civil Society Organizations, who are members of the Inter-Agency Group (IAG), Assam. The Charter provides the goal, purpose, and objectives of the IAG. The Charter also delineates the membership and membership criteria, and the governing and administrative structure of the IAG. The Charter has been developed in consultation with a wide range of stakeholders involved in the IAG Assam.


I. Background: Given that floods is an annual phenomenon in Assam, the State Government has, over years, put a number of systems in place, including the State and District Disaster Management Authorities. While the SDMA and DDMAs are at a nascent stage in the state, the Government also has Disaster Management Cell, situated at State Secretariat, which coordinates relief and rehabilitation measures. Years of experience, along with technical assistance from United Nations and other development agencies, the state has put in place a systematic response strategy, which is quick to respond in case of flood emergencies. The State Government and civil society organizations also undertake a number of community based disaster risk reduction (CBDRR) programmes, which focus on most vulnerable districts in the state.


Inter-Agency Group: Experience and Lessons Learnt: The Inter-Agency Group in Assam, which started functioning in 2004, has so far been a loosely formed collective of civil society partners, and national and international agencies. The primary focus of the IAG has been on emergency response and information sharing. The IAG meetings are usually held in one of the IAG member organization office. These meetings focus on reviewing the information and SitAns carried out by the different participating agencies and field level NGOs, review the requirements relating to relief supplies, vis-a-vis the provision of relief from the State Government/District Administrations, and coordinate relief/supplies distribution, to avoid duplication of effort.

II. Purpose and Goal of the IAG:

To enhance information-sharing and coordination between organizations in disaster preparedness and emergency response.

III. Objectives:

 1.

To increase understanding of the roles and capacities of member organizations and maintain regular contact and coordination.

2.

To support the exchange of technical information, examples of best practice and the strengthening of preparedness and response capacity.

3.

To acts as a leverage between the NGO community and the State Govt.

4.

Work to increase the bargaining power of the NGO community in the state.

5.

Information sharing and developing various tools for information accessibility and use, Advocacy work at district and state level.

6.

Capacity Building among NGO’s to ensure timely and right services to people of the state.

7.

Increasing accountability in humanitarian response.

8.

Promoting Sphere Standards among the Govt. and NGO’s.


IV. Non-Negotiable/Guiding Principles:

Respect the dignity and rights of the affected people, Respect the dignity and integrity of each agency, Collaboration and team work, Sharing of information / concern, Creation of mutual learning opportunity, Adherence to Sphere standards, Gender mainstreaming & Red Cross Code of Conduct.

V. Structure of the IAG:

Membership and Membership Criteria:

Membership to the IAG Assam is open to organizations that implement disaster preparedness programmes, or those which, directly, or through their implementing partners, respond to emergencies. The Executive Committee of IAG Assam shall have the authority to include members to the General Body of the IAG.

 

·         The founding Members: the founding members are Action Aid International-India (AAI), Catholic Relief Services (CRS), North East Diocesan Social Forum (NEDSF),UNICEF, Asian Rural Life Development Foundation (ARLDF), Church’s Auxiliary for Social Action (CASA), Caritas India, Indo-Global Social Service Society (IGSSS), Oxfam India (Oxfam), Rural Volunteers Center (RVC), Emanuel Hospital Association (EHA), Aide et Action (AeA), Indian Red Cross Society (IRCS),World Vision India (WVI), Action for Food Production (AFPRO).

 

·         Eligibility and procedure for becoming a member – membership will be only through invitation and existing IAG members shall recommend to the Executive Committee for inclusion any new member.

 

·         Executive Committee: The Executive Committee (EC) of the IAG Assam will comprise of not less than seven nominated or elected members from among the General Body of the IAG. Nomination/election to the EC will be for a period of three calendar years, and at least two but not more than three members will be nominated to be office bearers. The EC will be headed by a Chairperson nominated/elected by the EC members, and will have the overall responsibility of ensuring effective functioning of the IAG.

 

·         IAG Secretariat: The IAG Secretariat shall be hosted by core founding members on rotation basis as decided by the Executive Committee for one year host member shall provide basic infrastructure for office functioning. The day-to-day functions of the Secretariat will be managed by the IAG State Coordinator. The Coordinator will be responsible for ensuring sending out timely invites for meetings, organizing meetings, preparation of minutes, record keeping, documentation, networking, and liaising among members. The State Coordinator position shal be full time and reporst to the Chairperson/Convenor IAG.

 

·         Convenor/Chairperson: The EC will be headed by a Chairperson nominated/elected by the EC members, and will have the overall responsibility of ensuring effective functioning of the IAG.

 

·         Budgets, Financial management and Funding: The IAG Assam will have its own Annual Work Plan and Budget to be prepared by the IAG Secretariat. The AWPB shall be recommended by the Executive Committee and rectified and approved in General Body Meetings. Additional activities may be taken up as per requirement, and the same shall be ratified by the GB in the immediate subsequent meeting of the GB.

   

·         The Support Budget for the IAG Assam will include administrative expenses for the Secretariat, including salary for the IAG Assam Coordinator, other office expenses, including communication, stationery, and travel costs for the Coordinator, as well as expenditures incurred on the IAG meetings. The Support Budget of the IAG Assam may be provided for by one or more member organizations or external donor and government. The Support Budget for the IAG will be a part of the AWP and Budget.

   

·         The Activity Budget for the IAG Assam will be provided for by one or more member organizations, and may or may not be included in IAG Assam Annual Work Plan and Budget.

   

·         The EC will be responsible for ensuring timely approvals of the AWP and Budget, as well as Activity Budgets, and will also make arrangements for funds transfers from member organizations to the Secretariat.

   

·         The EC will be responsible for timely conduct of annual audits of the accounts of IAG Assam.


VI. Frequency of Meetings:

The IAG Assam will meet quarterly, to review and monitor activities to be undertaken by IAG in Assam. The General Body of the IAG Assam will meet once in a year. The Agenda for the GB meeting will be drawn by the EC, under the leadership of the Chairperson.

Non-IAG organizations/individuals will be invited to the GB meeting from time to time, in order to seek their views/opinions/expertise on various matters.

Additional meetings of the IAG can be called by the Chairperson. The IAG Assam Coordinator will be responsible for circulation of Agendas and Minutes of all the GB and EC meetings, as well as any additional meetings organized by the IAG

VII. Declaration, Signature of Core Committee Members, Date of Adoption

The IAG Assam and its member organizations commit to this charter, and the following Declaration:

 

·         Advocate for ensuring fundamental humanitarian principles of Humanity, Humanitarian Imperative, Impartiality, and Independence, and the Human Rights Based Approach to Programming;

 

·         Advocate for, promote, and strive to achieve defined levels of minimum standards of services to persons affected by disasters;

 

·         Ethical obligations, and rights and duties enshrined in national and international law are the cornerstone of humanitarian response;

 

·         Promote communities’ participation and efforts to respond to emergencies, and community based approaches to reduction of risks;

 

·         Ensure a harmonized approach to disaster preparedness, response, and re-building process, by positioning us in relation to primary role of the State to provide for humanitarian assistance;

 

·         Promote a culture of scientific enquiry, that will ensure that communities’ own capacities of preparedness and response are harnessed, and external assistance is justified by thorough assessment that highlights the communities’ lack of capacities, resources, expertise, or preparedness.


ANNEXURE-1:

The Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief

The Code of Conduct for The International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, was developed and agreed upon by eight of the world’s largest disaster response agencies in the summer of 1994. The Code of Conduct, like most professional codes, is a voluntary one. It lays down ten points of principle which all humanitarian actors should adhere to in their disaster response work, and goes on to describe the relationships that agencies working in disasters should seek with donor governments, host governments and the UN system. The code is self-policing. There is as yet no international association for disaster-response NGOs which possesses any authority to sanction its members. The Code of Conduct continues to be used by the International Federation to monitor its own standards of relief delivery and to encourage other agencies to set similar standards.

It is hoped that humanitarian actors around the world will commit themselves publicly to the code by becoming a signatory and by abiding by its principles. Governments and donor organizations may want to use the code as a yardstick against which to measure the conduct of those agencies with which they work. Disaster-affected communities have a right to expect that those who assist them measure up to these standards.

1.

The humanitarian imperative comes first.

2.

Aid is given regardless of the race, creed or nationality of the recipients and without adverse distinction of any kind. Aid priorities are calculated on the basis of need alone.

3.

Aid will not be used to further a particular political or religious standpoint.

4.

We shall endeavour not to act as instruments of government foreign policy.

5.

We shall respect culture and custom.

6.

We shall attempt to build disaster response on local capacities.

7.

Ways shall be found to involve programme beneficiaries in the management of relief aid.

8.

Relief aid must strive to reduce future vulnerabilities to disaster as well as meeting basic needs.

9.

We hold ourselves accountable to both those we seek to assist and those from whom we accept resources.

10.

In our information, publicity and advertizing activities, we shall recognize disaster victims as dignified human beings, not hopeless objects


ANNEXURE-2:

FORMAT FOR DECLARATION

< Name of the organization> desire to become a member of the Inter Agency Group – Assam (IAG). I < Name and designation of the authorized signatory> solemnly declare for and on behalf of <Name of the organization> that to the best of my knowledge and belief, the information given in the form and the statements accompanying it are correct and complete. I hereby nominate <name and designation of the person nominated> to represent <name of the organization> in the IAG-Assam. I hereby promise on behalf of <Name of the organization> to abide by the Rules and Regulations of the IAG-Assam. I understand and accept that in case, at any point of time, the information furnished by me for and on behalf of <Name of the organization> found to be incorrect, the membership of <Name of the organization> in IAG-Assam is liable to be terminated by the Executive Committee without notice and without any liability on the part of IAG-Assam. I further understand and accept that IAG-Assam reserves the right to reject the application of <Name of the organization> for membership without ascribing any reason whatsoever.


Untitled Document
announcement
  North East Disaster Risk Reduction and Convention of Inter Agency Groups
Inter Agency Group Assam will hold the first "North East Disaster Risk Reduction and Convention of Inter Agency Groups" on 23rd and 24th January 2017 at Srimanta Sankardeva Kalakshetra, Panzabari, Guwahati, Assam. All the stakeholders are invited to attend the mega event.

Assam Disaster Management Manual 2015
The Government of Assam has replaced Assam Relief Manual, 1976 by the Assam Disaster Management Manual, 2015 which is prepared in accordance with the provisions of the Disaster Management Act, 2005. The Document will be available soon in our website.

Flood Situation in the State is Critical
The flood situation in Assam is critical. 13 districts have been affected as per ASDMA report of 25th August 2014. The situation in Dhemaji, Lakhimpur, is reported to be critical. IAG-Assam would be doing joint assessment in Dhemaji, Lakhimpur, Jorhat, Sivsagar, Golaghat, Morigaon, Barpeta and Majuli.